Highlights
Public Organizations
RevZone for Public Organizations
Manage records, documents, cases, assets and processes for local or central government.
Government departments are required to keep high volumes of records and documents of any types for many years, decades or even longer. These records need to be safe from unauthorized users or natural disasters and also be instantly available to authorized users.
Public sector is constantly under pressure to:
- Increase productivity and lower operational costs,
- Improve asset management,
- Improve case management,
- Keep relevant parties informed,
- Keep sensitive records and documents secure,
- Show transparency throughout procedures and management of public funding.
RevZone is designed in compliance with major world standards. It offers powerful solutions to manage complex cases, protocols, any records and documents through flexible processes while maintaining complete transparency and one of the highest security models available in the world today.
RevZone manages assets, relationships with the public, contractor chains and quality management systems. It offers Case and Project Management with a difference, updated in real time and deeply integrated with other RevZone modules to draw on data, relationships and processes. IT offers a beautiful and simple user interface!
- Record & Document Management
- Relationship Management
- Human Resources
- Contract Management
- Case management
- Process Management
- Asset Management
- Remote access (from anywhere)
- Very high security
- Powerful searching
- Integration with other systems
- Import/Export in volumes
- Reporting
- analysis & audit trail
- Configured for your organization
- Events and News
- Backup and disaster recovery
- And more...
Some features...
Document, records and content management
Government organisations have a large amount of records and documents and a large user base that need constant access to the system whether from inside government networks or externally. RevZone manages mission-critical records, documents and processes for government sectors that have no margin for error.
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Our record & document management modules have been implemented and tested with large volumes of data & transactions, large number of users and have delivered high security, high availability and productivity while constantly improving processes and lowering management costs.
Work inside Microsoft Office applications. Delightfully easy to use.
Work inside Microsoft Office applications. Delightfully easy to use.
Process Management
Create powerful custom workflows that connect users across departments, involve external bodies and organizations. Maintain fully searchable historical trail of decision making process, approvals, document changes, record creations, cases, projects and more.
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Advanced Case Management
RevZone has advanced case management capabilities. It manages case contacts, diary, resources, tasks, documents, financial data, time, security and more. It automates creation of forms and letters through customized templates and libraries developed by your organization.
RevZone manages and attaches cases to central records for a complete 360 view of "Where Used" activity and impact analysis.
In today's digital environment there are huge opportunities in many aspects of our organisations to build fast, efficient, easy to use and connected systems.
Governments for instance and law firms are certainly a good example of organizations who have opportunities to optimize the way they run their operations.
Typical cases may be:
- unemployment claims
- court cases
- complaints
- requests for certificates
- other official information
- insurance claims
- taxes
- services
and many many more.
RevZone helps organizations handle cases better and faster. In government organizations (and similarly in others) the public can be engaged in the system to provide additional information or simply to have access to real time case information. Above all, this approach ensures the public is better informed and ultimately in control of the situation.
Work directly from Microsoft Office applications (Word Excel, Outlook, Power Point, etc) and other business systems (CAD, ERP, etc) with native RevZone connectors.
Work from anywhere and collaborate with clients and vendors while maintaining revision control under very high security. For a more comprehensive list of features, continue reading.
RevZone has a configurable classification structure and central repository of cases to easily adapt to your organisation style. Each case has configurable attributes, properties, numbering schemes, data sources and every single field has configurable dynamic access rights.
Elegant and powerful project management
RevZone has advanced project management capabilities. It has a simple to use and highly configurable classification structure
and central repository of projects to easily adapt to your organisation structure.
Each project has configurable attributes, properties, numbering schemes, data sources and every single field has
configurable dynamic access rights. Searching ability in any aspect of projects information and files is one of
the most powerful and easy to use features in RevZone.
Configure a flexible WBS structure, manage actual costs with timesheets and charge codes, baseline, planned versus actual, EVN and more.
Asset Management
Government organizations have vast inventories of assets and consumable items. As part of the Quality Management module, RevZone manages assets of an organisation from chairs, tables and office computers to vehicles, weapon systems & military equipment with complex requirements.
Each asset has its own record, associated documentation (manuals, warranties, etc), responsible users, tasks, maintenance schedules, and more. Barcodes are integrated for hand-held scanning devices and portable smart devices.
Human Resources
Human Resources are the biggest asset for any organization. RevZone manages resources from the initial recruitment pipeline process and throughout their career in your organisation.
It provides HR department with instant, powerful and compelling reports, performance reviews, attendance, training, appraisals, payroll and more.
Advanced Reporting
RevZone has the ability to produce compelling and powerful reporting, from individual items to complex consolidated reports.
It has simple and beautiful designer interfaces to deal with the most complex custom reports and can distribute in any popular file formats on demand or automatically!
High Security
RevZone uses a combination of the most powerful encryptions available today. Certificates & Digital Signatures are also integrated in RevZone.
High security is not achieved by encryption alone, but its internal configuration options. RevZone options are based in Users, Groups, Roles, Sections, Objects & Sub-Objects, Individual fields & individual records, operations, lifecycle states of records & documents and many more specific access control settings. RevZone dynamic settings allow visibility or other permissions to items based on lifecycle states. A simple example of this is a purchasing department which can only see records that are approved and released.
RevZone has a powerful audit trail system to record system & user activity.
Powerful referencing of existing data
Users can perform simple or advanced searches easily. They enter any criteria or a combination in any aspect of their data for an instant response. Searches, shortcuts & filters can be saved and used throughout RevZone modules. They are some of the most innovative to-date.
Dynamic referencing of any documentation, processes and records making sure there is always "one version of the truth".
Contract Management
RevZone simplifies the complex maze of contract management. It streamlines approval or document change workflows, it manages all automatic notifications for all stakeholders. It provides check in / out tools, multi level high security permissions and transparency throughout its operations. RevZone powerful and simple to configure reporting tools are uniquely adapted to this module.
Apply digital signatures, securely.
Working within Microsoft Office, using powerful field merging directly from RevZone data makes document creation and editing simple and saves time while reducing human errors.
Volume Import / Export of data
Existing documents and data are vital for an organization. RevZone simplifies data import dramatically whether from electronic or physical paper sources.
Within a short period of time vast amounts of records and files (with all their relationships and metadata) can be imported, through simple drag & drop operations, advanced batch processes or files (delimited text files, spreadsheets, databases, etc) or dedicated scripts for your organization.
RevZone can be configured to import unattended (in real-time) documents from scanners, fax machines, emails and much more. Tens and hundreds of thousands of documents can be scanned into the system in a single day utilising standard commercially of the shelf (COTS) high speed duplex scanners.
Reports are permission based throughout RevZone.
Integration with other systems
RevZone is integrated inside popular packages such as MS Word, Excel, Power Point, Outlook and more. Associate emails directly from Outlook into a project or folder in RevZone.
RevZone is integrated with major ERP/Financial systems and its structure is highly flexible to connect to most financial, HR, payroll or other government systems.